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Job Title: Administrative Assistant

 

Company: TerraCity

 

Location: Fully Remote

 

Position Type: Part-Time

 

Compensation: $25 - $30 / hr

 

About TerraCity: TerraCity is an early-stage startup on a mission to help cities tackle transportation and environmental challenges through powerful, data-driven insights. Our platform leverages cutting-edge technology to empower city leaders with the tools they need to optimize transportation networks, reduce emissions, and enhance quality of life for all residents. We believe that clear, actionable information is key to creating more sustainable and resilient cities for the future.

 

Position Summary: We are looking for an organized and detail-oriented Administrative Assistant to join our team and help manage our financial, regulatory, and grant reporting needs. Supported by funding from the U.S. Department of Energy (DOE), we’re actively expanding our impact through additional grant applications with agencies like the U.S. Department of Transportation (DOT), the Department of Agriculture (USDA), the Environmental Protection Agency (EPA), and various state-funded programs. The Administrative Assistant will support our team with essential administrative tasks to keep TerraCity’s operations efficient and compliant. This role is fully remote, offering flexible work hours to fit your schedule.

 

Key Responsibilities:

  • Bookkeeping: Maintain accurate records of financial transactions, organize invoices, running payroll, and manage expense tracking.

  • Grant Reporting: Assist in managing grant reports, track financial expenditures, and monitor deadlines for deliverables.

  • Policy & Procedures: Tracking policy and procedure across various grant programs and awards.

  • Grant Proposal Preparation: Provide administrative support for grant proposals, including document preparation and organization.

  • Regulatory Compliance: Help ensure compliance with state and federal regulations, including tax filings, annual reports, and other required documentation.

 

Qualifications:

  • Proven experience in administrative support, bookkeeping, or a related role.

  • Familiarity with grant reporting or willingness to learn grant-related processes.

  • Strong organizational skills and attention to detail.

  • Ability to work independently and manage multiple tasks effectively.

  • Proficiency in accounting software (such as QuickBooks) and Microsoft Office Suite (Excel, Word, etc.).

  • Understanding of regulatory requirements for nonprofit or government entities is a plus.

What We Offer:

  • Flexible, remote work environment

  • Opportunity to work with a mission-driven team

  • Hourly compensation based on experience

 

If you’re passionate about making a difference and enjoy managing essential administrative functions, we’d love to hear from you! Please submit your resume and a brief cover letter to careers@terracity.ai. 

 

TerraCity is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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